Audit Logging

Log Event Activities

All event actions are now logged.
The system logs:

• Event created
• Event updated
• Event deleted

Tracked Updates:

• Title
• Start time
• End time
• Any other field updates

Action Source:

• System → background job or exception flow
• Host → manual creation or update

Test: Create event → update title/start/end → delete event → verify logs created with correct action source.

Create Audit Logging Extension

Adds lightweight audit logging for event and guest activity.

Tracks:

• Event creation, updates, deletion
• Guest registration
• Guest transactions
• Guest participation

Features:

• Records who initiated each action
• Stores event/guest metadata
• Timestamps every change
• Uses etag-based detection to log only meaningful updates
• Supports reliable resync and debugging
• Does not impact core event flows

Test: Update event with real change → verify new log entry. Update without change → no duplicate log created.

Log Guest Activities

Guest actions are now tracked in audit logs.
Includes registrations, ticket updates, and participation.

Test: Update guest status → verify log entry created with correct metadata.

Create Connection Object

Connection object added for linking audit events to their source.
Ensures all logs have traceable references.

Test: Trigger event or guest action → verify connection object created and linked in logs.

Atomcal Dashboard

Location / Link Saved in Calendar Settings

Event location or meeting link can now be saved in Calendar Settings.
Automatically applied to all new events.

Test: Save meeting link in settings → create new event → verify location auto-filled.

Confusing Plugin Sync Setup

Plugin sync UI improved for clarity.

Improvements:

• Clear sync status
• Clear indication of connected vs not connected
• Clear next steps
• Reduced confusion with help buttons

Test: Open plugin sync screen → verify clarity of setup status.

Allow Super Admins to Add “Popular” Flag to System Templates

Super Admins can mark templates as popular.

Frontend:

• POPULAR section displayed first → sorted by times_used

Test: Mark template popular → verify appears in Popular section. Use template multiple times → verify sorting updates.

Allow Special Members to Add New System Templates & Upload Icons

Moderator-level members can now add templates and upload icons.

Test: Grant moderator access → verify template & icon upload allowed.

Bug | Atomcal Dashboard

Fix System Uploaded Icon Issue

Uploaded system icons now display correctly on Discord.

Test: Upload new icon → create Discord event → verify icon displays correctly.

Guest Invitation Flow

Email Invitations Sent Only for Non-Ticket Events

Now works for:

• Non-ticket events
• Free ticket events
• Paid events
• Basic events
• Template-based events
• Events with or without roles

Acceptance Criteria:

• Invitations sent successfully for all event types
• Deliverability consistent across paid, free, and non-ticket events

Test: Create paid, free, and non-ticket events → send invitations → verify successful delivery.

Event Invitation Emails Going to Spam Folder

Invitation emails no longer land in spam.

Now:

• Delivered to primary inbox
• Proper email authentication applied

Acceptance Criteria:

• Emails delivered to primary inbox
• Not marked as spam

Test: Send invite → verify email lands in inbox (Gmail/Outlook).

Create Selectable List of Frequently Invited Emails

Users can select from frequently used emails when sending invites.

Test: Open invite list → verify frequently invited emails appear for selection.

Allow Resending Email if Invitation Status is Failed

Failed invitations can now be resent.

Acceptance Criteria:

• Resend option visible
• Status updates correctly after resend

Test: Trigger failed invite → click resend → verify success.

Store Error Messages When Invitation Fails & Show Info Icon

System stores failure reason and shows info icon on frontend.

Acceptance Criteria:

• Users can see exact reason for failure

Test: Send invite to invalid email → verify error reason displayed.

Show Correct Reason When Invitation Fails

Frontend now displays correct failure reason for invites.

Test: Send invalid invite → verify accurate reason shown.

Filter Searched Members (Exclude Already Invited Members)

Already invited members are filtered out during search.

Test: Invite member → search same member → verify not shown again.

Create Calendar Member Search Backend Endpoint

New backend endpoint allows searching by email or name.

Test: Search partial name/email → verify correct filtered results.

Filter Table to Show Only Invited Guests

Invitation table shows only invited guests.

Test: Open invitation table → verify only invited guests shown.

Add Pagination to Invitation Table

Invitation table supports pagination.

Test: Invite 50+ guests → verify pagination works correctly.

Create Scrims Member if Invited by Email and Not Found

New members auto-created if email not found.

Test: Invite new email → verify Scrims member created → verify magic link login works.

Add Trackers to Invitation Plugins

Invitation plugin now tracks send/failure status for each email.

Test: Send multiple invites → verify individual status tracking. Exceed limit → blocked.

Use Tracking Links with TID Instead of Normal Links

CTA links now use tracking ID for logging clicks.

Test: Click invite CTA → verify redirect + click logged.

Add Email Open Tracker

Email includes invisible tracker → logs open event.

Test: Open email → verify event recorded.

Create Invite Extension Component for Email IDs & Text

Component allows entering email IDs and custom text for invites.

Test: Enter emails & text → send invite → verify delivery.

Create Clickable Link to Send in Email Invite

Invite emails include clickable accept/reject links.

Test: Click Accept → invite.status = ACCEPTED. Click Reject → invite.status = REJECTED.

Create Invitation Extension for Sending Emails

Invitation extension created for sending emails to members & non-members.

Test: Send invite → verify delivery.

Show List of Calendar Members to Send Invite

Displays all members in calendar for invitation.

Test: Open invite extension → verify list populated.

Invitee is Added as Guest to Event

Accepted invitees auto-added as guests.

Test: Accept invite → verify guest created.

Paid Events & Multi-Step Register Form

Waitlist Auto Refund Not Triggered Within 1 Minute

Auto refund now triggers correctly within 1 minute after seat availability.

Acceptance Criteria:

• Refund triggered automatically
• Status updated correctly
• No manual action required

Test: Add user to waitlist → release seat → verify refund processed within 1 minute.

Discord Top-Up Flow

Discord now redirects to top-up page instead of directly opening Discord.

Acceptance Criteria:

• User redirected to top-up page
• No automatic Discord redirect

Test: Trigger top-up → verify redirection.

Guest Activity & History

Add Timeline / History View Showing Guest Activity

Timeline displays:

• Guest ticket status updates
• Guest status updates
• Grouped actions
• “Time ago” format

Test: Update guest status → verify timeline entry created.

Bug

Announcement Self-Destruct Not Working

Fixed issue with announcement auto-destruction.

Test: Create announcement → verify self-destruct triggers correctly.